Project Management

Project Management EBB-6-020

Semester 2 Assignment
The aim of this assignment is to enable students to demonstrate their understanding of an aspect of project management.
The objectives are to enable the students:
? to demonstrate their ability to apply principles to a ‘practical’ scenario
? to appraise and recommend a solution to a particular problem
? to produce project planning information
St George’s College is an Academy school in Newtown, a large metropolitan area in the north of England. The Governors of St George’s College have decided to alter and extend the existing sports pavilion in order to provide ‘A caretaker’s self-contained flat and committee room’. The flat accommodation must accommodate
? Two bedrooms,
? A lounge/ dining area
? Kitchen and bathroom along with adequate storage facilities.
The new committee room should be able to accommodate a maximum of 80 members for meeting purposes. When not in use for Club meetings the room should have the flexibility to be used for training sessions and seminars.
This involves building works that need to take place over the summer holidays when the school is closed. Mrs Sharma is the client and Chair of Governors. She is dealing directly with the architect who has drawn up some outline plans. This is her first school development project. The head teacher of St George’s College, Mrs Smith, is not very happy with the amount of consultation that has taken place on the design and feels that the ideas of staff have not been taken into account enough.
The college is in a densely populated inner city area and there are houses right next door which will be affected by the works and the owners have already expressed concern about the noise and disruption. The neighbours either side of the school (Mr and Mrs Marshall on one side and Mr Callaghan on the other) are particularly vocal and have petitioned the council.
It is December and the works need to be completed and furnished ready for occupation by the end of August of the following year.
The Task
You have been commissioned to provide that advice, and you are required to prepare a referenced report in which you provide Mrs Sharma with the following:
(1) Part 1. A reasoned discussion about the approach to risk management on this project. You should identify 5 key risks that you think that the client will have to manage and you should advise the client which risk management process would be best to adopt and why.
(2) Part 2. Your proposals on how the project should be organised & managed from hereon in, discussing the major tasks/activities that should be undertaken. These proposals should include an evaluation of the most appropriate form of procurement route for this particular project.
(NB – You should consider the three most common forms of procurement in coming to your decision, but you do not need to provide a detailed explanation of each one.)
(3) Part 3. A linked bar chart project plan, prepared using MS Project, Primavera or similar, showing the main activities/tasks that will have to be undertaken in order to execute your above-mentioned proposals for designing and constructing this development. (You should focus on the pre-construction period rather than the construction period.) This programme should show critical activities and free float. You will need to ensure that the project plan can be easily read in electronic format and that it is usable for the client.
The client’s priorities are:
? Time (very important). The work must be done in time for the term in early September
? Cost – The Governors have a budget, which should be adequate but it is not unlimited. A firm price needs to be in place before construction starts
? Quality. The quality must meet the specification and the building must be fit for purpose but a prestigious development is not required.
? Risk – The Governors are not prepared to take any risk
The Local Authority in which the college sits is watching this scheme keenly because if it is successfully delivered they may want to engage the contractor, subject to appropriate competition, to redevelop/ refurbish 2or 3 other schools or colleges in the town.
Marking scheme:
The criteria for marking this assessment will be as detailed below.
? Introduction: 5 marks
(Does it set the scene? Has a rationale been established? Has the approach to the report been set out?)
? Evidence of research/referencing/bibliography: 10 marks
(Does the material appear to come from a variety of sources, demonstrating a range of research? Are the references properly incorporated into the text? Is the bibliography set out in an appropriate way?)
? Technical content: 70 marks
(Parts 1, 2 & 3 are 21, 35 & 14 marks respectively.)
(Is the material relevant? Is the material presented in a logical way with well-reasoned arguments and a coherent arrangement? Has additional material such as charts etc. been provided to reinforce the text where appropriate? Are such charts properly cross-referenced in to the text?
Is the linked bar chart appropriate? Does it contain the critical path and the float?)
? Conclusion: 5 marks
(Does the report reach a sensible conclusion that takes into account all aspects of the topic? Is the conclusion substantiated?)
? Presentation & structure: 10 marks
(Is the document neatly presented? Is it word-processed & with title sheet, contents page, page numbering, paragraph headings, 1½ line spacing etc? Does it have a logical structure? Are there any grammatical &/or spelling errors? Has use of 1st person been avoided?)
The completed report should be submitted via Moodle on or before Friday 8th May 2015 at no later than 6pm (week 12).
The report should be A4 sized, formally structured, word-processed and be approximately 3000 words long. It will be marked in accordance with the marking scheme detailed below.
Time penalties:
Work that is handed in late will be penalised in accordance with the University’s Academic Regulations: –
? Work submitted within 2 weeks of the due date will be marked, but will only receive a maximum mark of 40%.
? Work handed in more than 2 weeks late will not be marked; it will be graded ‘zero’.
? If you are unable to meet the hand-in date due to circumstances beyond your control, you must notify the Faculty on or before the hand-in date in accordance with the “Late Submission Guidelines”; these are available on the Student Gateway or at: –
? If your delayed hand-in is due to extenuating circumstances, you may submit a claim, which if supported, would mean your mark will not be capped.

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