Information systems include the hardware and software that process data and information for problem-solving. Health information systems (HIS) provide information within the healthcare setting, which includes collecting, storing, and managing EHRs. Health information systems include both clinical and administrative information systems. Select either an administrative information system or a clinical information system currently used within your organization and address the following requirements:
Include the following sections (detailed criteria listed below and in the grading rubric).
Title Slide
Include your name and session.
Description (1 slide)
Describe the selected information system.
Include the name of the product.
Identify the system as administrative or clinical.
Describe the purpose of the information system.
Workflow and Outcomes (1 slide)
Explain how the selected information system can be used to impact workflow.
Explain how the selected system can be used to impact client outcomes.
Provide an in-text citation on slide from one scholarly source to support your writing.
Documentation and Communication (1-2 slides)
Describe how the selected information system supports documentation of client care.
Describe how the selected information system supports communication between healthcare professionals.
Provide an in-text citation on slide from one scholarly source to support your writing.
Quality, Ethical, Efficient Care (1-2 slides)
Explain how the selected information system supports the provision of client-centered care within your organization:
Quality care
Ethical care
Efficient care
Provide an in-text citation on slide from one scholarly source to support your writing.
Client-Centered Care (1 slide)
Describe how the selected information system supports the provision of client-centered care within your organization.
Provide an in-text citation on slide from one scholarly source to support your writing.
Reflection (1 slide)
Reflect on your learning.
Consider how the knowledge will improve your effectiveness as an advanced practice nurse.
Sample Answer
Presentation Content: Administrative Information System Analysis
Slide 1: Title Slide 🏥
Title: Optimizing Patient Flow and Resource Management with the Patient Registration and Scheduling System (PRS)
Prepared by: [Your Name] Session: [Your Session/Course Information] Date: November 4, 2025
Slide 2: Description of the Selected Information System
Selected System Name: Epic Prelude (Patient Registration and Scheduling)
System Type: Administrative Information System
Purpose: The primary purpose of the PRS is to manage the patient's entrance into the healthcare system and accurately track their interactions. This includes tasks like demographic data capture, insurance verification, appointment scheduling, and establishing the encounter for clinical and financial records. It is the crucial first step in the patient journey, ensuring correct information is collected before care is rendered.
Slide 3: Workflow and Outcomes
Impact on Workflow: The PRS significantly improves workflow by providing centralized, real-time visibility into appointment availability, provider schedules, and resource allocation (e.g., operating rooms, equipment). This standardization allows administrators to quickly register patients, verify insurance eligibility electronically, and reduce wait times associated with manual processes.
Impact on Client Outcomes: While primarily administrative, the PRS indirectly impacts outcomes by ensuring the correct patient chart is accessed and care is accurately billed and scheduled. Example: Efficient scheduling for follow-up appointments (e.g., post-discharge) improves adherence to care plans, preventing readmissions or complications (Johnson & Lee, 2023).
(Johnson & Lee, 2023)
Slide 4: Documentation and Communication
Supports Documentation of Client Care: The PRS establishes the foundation for the EHR. It is responsible for documenting essential non-clinical data, including:
Accurate Demographics: Name, address, emergency contacts.
Financial/Legal Data: Insurance information, pre-authorization details, and necessary consents.
Encounter History: Documenting the location, time, and service type for every visit, which links to clinical documentation and billing.
Supports Communication Between Healthcare Professionals: The PRS acts as a central communication hub for patient location and status.
Admission/Discharge/Transfer (ADT) Notifications: Automatically alerts care teams (nurses, physicians, case managers) about a patient’s status change, triggering necessary clinical and discharge planning tasks.
Referral Management: Provides a structured workflow for tracking and communicating internal and external referrals, ensuring patients don't get lost between services (Williams & Brown, 2024).
(Williams & Brown, 2024)
Slide 5: Quality, Ethical, Efficient Care
Quality Care: The PRS supports quality by ensuring data integrity through standardized entry fields, reducing errors that could lead to misidentification or wrong-site procedures. It also supports timely access by facilitating efficient scheduling for preventative services.
Ethical Care: The system enforces ethical care by securely managing patient consent forms and tracking patient-preferred language, allowing staff to quickly arrange for translation services, ensuring fair and equitable communication regardless of language barriers.