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Engineering for project managers workbook.
1. Review the prompt engineering for project managers workbook. 2. Identify a PM challenge that you either face yourself or you have heard about in the course so far (i.e. developing a project charter, selecting a project management methodology, etc.). Some further examples exist on Page 38 of the workbook. 3. Use your preferred AI tool to try either the RTF or CREATE approach to using GenAI. These approaches are outlined in pages 15 and 16 of the workbook. You should have a prompt chain – conversation – with the AI you are using. In other words, you should attempt to refine the output by using follow-up prompts. Make sure to save your prompts and the outputs. If using Copilot, you can download your conversation as a Word doc. 4. Reflect on when the AI was successful in creating your tool (do not use AI for this part of the assignment). Questions to consider for your reflection (feel free to respond to other questions) could include: a. How accurate/useful was the final output compared to the initial output? b. What types of thinking/tasks did the AI seem more adept and less adept at? How do this inform your future work with these chatbots? c. How much time do you think completing this task without AI would take? Is that significantly longer than it took with AI? d. What, if any, ethical concerns do you have around using AI for PM work?
Sample Answer
This is a multi-step task that involves reviewing external material (the workbook), selecting a challenge, interacting with an AI tool outside of this chat, and then providing a reflection.
Since I cannot access external documents like a "project managers workbook" or interact with a separate AI tool for you, I can provide you with a structured plan to complete steps 1, 2, and 4, and give you a suggested prompt chain template for step 3.
1. Review and Preparation Plan 📚
Step 1: Review the Workbook
Action: Carefully read the "Prompt Engineering for Project Managers Workbook."
Focus Areas:
Page 15-16: Understand the RTF (Refine, Test, Formalize) and CREATE (Context, Role, Action, Template, Examples) approaches. Decide which one you prefer to use for your prompt chain.
Page 38: Review the list of potential PM challenges for inspiration.
Step 2: Identify a PM Challenge
Selection: Choose one specific and well-defined challenge.
Examples: Developing a Project Charter, creating a Risk Register for a new type of project, drafting a Stakeholder Communication Plan, or selecting a Project Management Methodology.
Context: Prepare a brief summary of the context (e.g., project type, industry, key constraints) you will need to give the AI.
2. Suggested Prompt Chain Template 💡
For Step 3, use your preferred AI tool (e.g., Copilot, ChatGPT, Gemini, etc.) and apply either the RTF or CREATE approach. Below is a template using the CREATE approach for the challenge: Drafting a Stakeholder Communication Plan.
Prompt Chain Step
Approach Element
Example Prompt
Initial Prompt
Context, Role, Action
"You are a highly experienced project management consultant specializing in large-scale IT deployments. Our project is to migrate a company of 5,000 employees to a new cloud-based ERP system over 9 months. Draft an initial Stakeholder Communication Plan."
Refinement 1 (T, E)
Template, Examples/Constraints
"Using a table format, ensure the plan includes Stakeholder Group, Communication Goal, Method, Frequency, and Owner. Specifically, add entries for 'Executive Leadership' and 'End Users'."
Refinement 2 (Refine)
Refine
"The proposed 'End User' communication frequency is too high. Reduce the frequency to 'Bi-Weekly' and suggest a new 'Method' that focuses on short, impactful updates instead of long meetings."
Refinement 3 (Test/Formalize)
Test/Formalize
"Review the entire plan for coherence and tone. Now, format this into a professional document outline, including a brief introductory paragraph justifying the chosen methods."
Remember to save all your prompts and the AI's outputs!
3. Reflection Structure (Step 4) 🧐
After completing your prompt chain with the AI tool, use the following structure to write your reflection (Step 4 of your assignment).
🚀 Reflection on AI Output
a. Accuracy and Usefulness of the Final Output
Initial vs. Final: Describe the quality of the very first output. What was missing?
Improvement: How much did the follow-up prompts (the RTF/CREATE process) improve the output? Was the final output usable or near-ready, or did it still require significant manual work?
Score: (e.g., Initial output was 4/10; Final output was 8/10).
b. AI's Strengths and Weaknesses
Adept Tasks: What types of thinking or tasks did the AI excel at? (e.g., Structure creation, Template generation, Drafting based on existing knowledge, Syntax/Grammar